Introduction
We take our responsibilities regarding your personal data seriously, and would like you to have complete confidence in this.
So, in this in this document we aim to be totally transparent about what personal data we process, how we handle it, and the different tasks we use it for.
In summary, we use your personal data only for the legitimate purposes you might reasonably expect, take good care of it, and respect your rights regarding it.
In each case below, we’ve indicated our lawful basis for data processing under UK data protection legislation.
We’ve aimed to express this information in a clear and straightforward manner, but if you have any queries regarding it or need any further explanation, please don’t hesitate to contact us.
About Us
Loates HR Interim is a trading identity of Loates Business Solutions Ltd, a company registered in England with number 7752261 and office at Middle Mill, Darley Abbey Mills, Derby, DE22 1DZ.
Consequently, Loates Business Solutions Ltd is a data controller in relation to the personal information that we collect as from you as part of the services provided by our Loates HR Interim brand.
Scope
This privacy policy only covers topics specific to our Loates HR Interim trading identity.
For additional topics that are equally applicable to all our trading identities, please also see our general privacy policy.
Job Applicants
• Where do we obtain your personal information?
We collect your personal information from…
- you, the candidate, when you either apply for one of our positions, or speculatively upload your details to our candidate database
- your named referees, from whom we collect the following categories of data: employment history
Our lawful basis for data processing in this case is consent.
We may also collect your personal information from:
- third-party job boards that you have uploaded your data to in connection with your search for work
- publicly accessible sources, such as LinkedIn
Our lawful basis for data processing in this case is legitimate interest.
• Where do we store your personal information?
Your personal information is uploaded to our candidate database, which is provided by one of our third-party data sub-processors.
Our lawful basis for data processing in this case is legitimate interest.
• What kind of personal information do we process?
If you either…
- apply for one of our current interim positions
- speculatively upload your CV to our candidate database
…then we will collect, store, and use…
- the information you provided us in your curriculum vitae and covering letter
- the information you have provided on any application form, including name, title, address, telephone number, personal email address, date of birth, gender, employment history, and qualifications
- any information you provide to us during an interview
- any information you provide as part of the selection process including, but not limited to, assessment results and interviews
Our lawful basis for data processing in this case is consent.
• What will we do with your personal information?
We may use this information to…
- initially screen you against the role requirements
- assess your skills, qualifications, and suitability for a role
- carry out subsequent interviews or assessments should you be shortlisted
- keep in touch with you regarding your application
- keep records related to our hiring processes
- comply with legal or regulatory requirements
Our lawful basis for data processing in this case is legitimate interest.
In addition, if you have chosen to…
- speculatively upload your personal details to our candidate database without applying for a position
- retain your personal details in our candidate database following an application for a position
… then we may use this information to…
- contact you to determine your current availability
- invite you to update or remove your details
- initially screen you against the role requirements for future positions that may become available
- invite you to apply for such positions, as we won’t put you forward for a vacancy without your explicit consent.
Our lawful basis for data processing in this case is consent.
• How long will be keep your personal information?
We will retain your personal information on our candidate database for a period of six months after we have communicated to you our decision about whether to appoint you to a role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.
Our lawful basis for data processing in this case is legitimate interest.
If we wish to retain your personal information within our candidate database, on the basis that a further opportunity may arise in the future, we will contact to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.
We will also periodically contact those with personal information stored on our candidate database to check if they wish to continue with this, typically once per year.
We will remove your personal information from our candidate database if…
- you ask us to
- we are unable to contact you
Our lawful basis for data processing in this case is consent.
Data Processing
• Automated decision-making
You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making, such as the evaluation of your personal details by means of artificial intelligence (AI).
Data Sharing
• Candidate database
Our candidate database is stored in a Cloud-based system provided to us by Zoho Recruit.
Consequently, Zoho Recruit acts as a data sub-processor for your personal information.
Such personal information includes details relating to your job applications.
We are confident from the Zoho privacy policy that such sub-processing is carried out in a way that is fully compliant with UK data protection legislation.
Our lawful basis for data processing in this case is legitimate interest.
Additional Topics
For additional topics that are equally applicable to all our trading identities, including your rights in relation to the processing of your personal data, please see our general privacy policy.